PCCC ELDERS MEETING MINUTES


  • elder meeting minutes - june 27

    Start time: 7:30 a.m.

    Conclusion: 9:00 a.m.

    Present: Pastor Larry, Sean, Steve, Andy, Peter, Gray


    UDPATE ON MEMBER NEEDS

     

    PRAYER


    APPROVAL OF PREVIOUS MINUTES

    • 6.2.19 minutes were approved.

    REPORTS

    Canyon Kids – Gray

    • Matthew 18:1-6 – key guiding scripture.  Gray wants to meet more with Bev A., Heather E., & Diane K and make an announcement re; looking for committed people to work with Gray to set up a children’s ministry leadership team. Gray to meet with leadership between now and July 17.

    Policy Manual - Steve

    • Steve F. and Emily F. are working on policy manual revisions. They will outline the items they’ll cover in the policy manual and will bring their outline to the elder board for sign-off before finalizing edits.  Topic for revision may include: job descriptions (Senior Pastor, Youth Pastor, new Christian Education job description, etc.) facilities usage, by-laws, etc.

    Christian Education – Sean

    • Recap of survey results and next-steps.
    • Elders decided to make July 14th a post-service Christian ed and brainstorming session instead of strictly an “ask the elders” update
    • An elder eventually have to be assigned to help administer enhanced Christian ed programing.

    Nominating committee - Steve

    • We need to reconvene the nominating committee to identify vacant deacon and elder positions that will be coming available on January 1.
    • We need to formally designate someone as a treasurer and finance committee chairman.
    • Steve will advance this discussion with Lyn M. 

    MOTIONS

    • A motion to accept the following new members was made and accepted

                       Eric Casey

                       Russ & Janelle Rutledge

                       Steve & Katie Spodyak

                       Shelby & Amy Grace Edwards

                       Wendy Woodland

                       Susan Yetterberg

                       Earl and Sonya Harris

                      John and Molly Stark


    ANNOUNCEMENTS

    • Next Elders meeting July 17th @ 7:00 a.m.


  • elder meeting minutes - June 2

    Start time: 11:30 a.m.

    Conclusion: 1:10 p.m.

    Present: Pastor Larry, Sean, Steve, Andy, Peter, Gray

     

    UDPATE ON MEMBER NEEDS and PRAYER

     

    MOTIONS

    • Motion accepted to (1) allow a meeting with the pastor accompanied by an elder to constitute the initiation of the application for membership requirement as detailed in the PCCC Church Constitution and (2) to allow the sharing of the prospective member’s testimony and verbal assent to the Statement of Faith to satisfy the Statement of Faith requirement detailed in the same.
    •  

    REPORTS

         Elder Ministry Oversight Reports

    • MOPS: Steve has gathered a prelim. assessment of this ministry. He plans to meet with the four leaders of this ministry at his house in the fall, when the ministry picks back up, to discuss in earnest.
    • Prayer Shawl: this ministry is no longer an active ministry
    • Music & AV: Sean has had informal conversations with Melody H., coordinator, and gathers the music ministry is healthy. Sean desires to schedule a meeting/dinner for members of this ministry in preparation for fall 2019/spring 2020 ministry. Sean will continue to assess AV ministry needs but gathers that the ministry is healthy at this time.
    • Men’s Ministries: Andy announces there will be quarterly men’s breakfasts, the first on Saturday, June 8, at 7 a.m.
    • Children’s Ministries: Gray reports that Sunday children’s ministries are growing and healthy. He’s touched base with Bev Ahl but needs to touch base with Heather East as well. We as a church body need to solicit support more volunteers for this ministry as it continues to expand.

     

    OTHER BUSINESS

    • The Christian Education survey has 46 electronic responses (out of an electronic recipient list of approximately 190) at the time of the meeting. It does not appear that any hard copy surveys have been turned in at this time. Next steps:
    • Send an email reminder week of 6/3 and announce in church on 6/9.
    • Close out the survey 6/12.
    • Email a report to the congregation via inclusion in the weekly church e-announcement and make available hard copy week of 6/17.
    • Meet with existing Christian education teachers and other interested parties in earnest as early in the summer as possible towards evaluating and implementing the survey’s results to enhance Christian education starting in fall 2019.

    • Church security team: Steve to speak with the Eric, Deacon chair, to assess our church security team.
    • Check to make sure there are signs on the doors indicating that the doors are locked and indicating what their next steps should be.
    •  

     ANNOUNCEMENTS

    • Next Elders meeting June 27th, 7 a.m


  • elder meeting minutes - may 19

    Start time: 11:30 a.m; 

    Conclusion: 2:10 p.m.

    Present: Pastor Larry, Sean, Steve, Andy, Peter, Gray, Jay, Mit Parsons


    UDPATE ON MEMBER NEEDS and PRAYER

    MOTIONS

    • Motion accepted to approve 5.12.19 meeting minutes
    • Motion approved to reschedule the congregational Elder Update meeting to July 14th.
    • Motion approved that Gray Anderson & Jerry Sear’s summer mission trip to Montana be officially acknowledged and supported by PCCC in the form of prayer and recognition.

    REPORTS

    • n/a

    OTHER BUSINESS

    • Presentation by Mit Parsons on PCCC in its cultural, social, and spiritual contexts with questions and suggestions for development.
    • Christian education survey approved for loading into software and dissemination to the congregation in electronic and hard copy format.
    • Elders to begin reporting on ministry assessments at June 2 meeting.
    • Tabled until next meeting due to time constraints:
    • Policy manual edits



  • elder meeting minutes - may 12, 2019

    Start time: 11:30 a.m.

    Conclusion: 1:15 p.m.

    Present: Pastor Larry, Sean, Steve, Andy, Peter


    UDPATE ON MEMBER NEEDS


    PRAYER


    APPROVAL OF PREVIOUS MINUTES

    • 4.14.19 minutes were amended and were approved.

    REPORTS

    • n/a

    OTHER BUSINESS

    • Continued the project of assigning elder oversight to PCCC ministries.
    • Assigned the project of contacting ministry leaders, learning about the state of the ministry, and gathering recommendations in preparation to present an update on the ministry at the 5/19/19 meeting.
    • Discussion of edits to the electronic congregational survey which elders will shortly send re. Christian education.
    • Discussion of evangelism and community outreach.
    • Identification and discussion of needed work on a) the policy manual and b) position papers.

    ANNOUNCEMENTS

    • Next Elders meeting May 19th.


  • elder meeting minutes - April 14, 2019

    Start time: 11:40 a.m.

    Conclusion:  2:00 p.m.

    Present: Pastor Larry, Gray, Sean, Steve, Andy


    APPROVAL OF PREVIOUS MINUTES

    • 3.31.19 minutes were approved.

    REPORTS

    • n/a

    MOTIONS

    • Motion approved to include a link to the minutes in the church weekly email approved. Sean to work directly with Annette in providing her with approved minutes.
    • Motion approved to send out survey ASAP soliciting the congregation’s thoughts re. enhanced Christian education.
    • National Day of Prayer in Bailey, CO – motion approved to move April’s third Tuesday evening prayer meeting to the first Thursday in May to align with the National Day of Prayer, May 2.

     

    OTHER BUSINESS

    • Decided to open our meetings with prayer, put prayer first, and be prayer centered
    • Four new families:  Josh and Amber McQueen - Christie, Mark Ray - Christie, Devin (and Trent) Posey – Christie, Russ and Jenelle Rutledge from Oklahoma – Christie, Jason and Dee-Anne Norman – Christie, Elaina Hubbell & Travis Badding – Kirnan
    • Bailey day June 22 – pancake breakfast. Communicate to Mission Board that we support whatever level of involvement they desire (perhaps a booth?) recognizing they are responsible for executing their involvement. Andy to reach out to Sharon Flanigan.
    • Mit Parsons has asked for a meeting with the elders – put on the agenda on May 19th
    • Shepherding assignments updated with categories and will be emailed out to elders so that elders can review the list and figure out what ministries elders are most comfortable exercising oversight over.
    • “Ask the Elder” question time - include in the first quarterly elder update as an agenda item

     

    ANNOUNCEMENTS

    • Next Elders meeting May 5th.