PCCC ELDERS MEETING MINUTES


  • elder meeting minutes - July 27, 2020

    Start Time: 7:00 p.m.

    Conclusion: 9:50 p.m.

    Present: Pastor Larry, Andy, Cliff, Steve, Sean, Brian J.

    Prayer & prayer requests


    Approval of minutes of 6/30/2020 meeting

     

    Brian – Deacon report

           Budget-wise our position is still good all things considered. Expenses are down.

           We received another $1,000 to the benevolent fund that is available for distribution.

           The proposed elevator project is on indefinite “hold.”

     

    CBS study

           Resuming of the CBS study is approved to start in September. Attendees will be required to sanitize and wear masks and socially distance as appropriate.

     

    Worship Services

     

           Motion made and approved to continue with two services, now to require no sign ups, while still observing all social distancing, masks, and sanitation guidelines.

     

    Resuming of Church ministries

     

           Motion made and approved to open the church to all ministries moving forward with the following caveats: Attendees will be required to sanitize and wear masks and social distance as appropriate. The same protocols will apply to all ministries (e.g., MOPS) meeting together in the future. Specific guidelines for specific room capacities will be provided on an ad hoc basis to ministries as needed.


    C4

     

           Motion made and approved to allow C4 home school group to use the church on Fridays pending final evaluation of their insurance documentation and other pertinent documentation by the chair of the diaconate.

     

    Next meeting

           August 31 at 7 p.m.


  • elder meeting minutes - june 30, 2020

    Start Time: 7:00 p.m.

    Conclusion: 8:30 p.m.

    Present: Pastor Larry, Andy, Cliff, Steve, Sean, Lois H., Daniel L., Brian J.

    Prayer & prayer requests


    Approval of minutes of 6/2/2020 meeting

     

    Brian – Deacon report

     

           Budget is looking “OK” – we’re only down 12K

           The diaconate has $ available in the deacon fund available to bless families in need. The diaconate is soliciting the names of families in need.

     

    Daniel Laird

           Interest in ministry involvement. Elders to evaluate his request to be involved in the life of the church in a ministerial capacity.

     

    Current Worship Services

     

           “No” to Canyon Kids being held at 8:30 a.m.

           Continue with 8:30 and 10:00 a.m. services as is with kids doing their coloring books in services.

     

    Adult Christian Ed classes

           Begin scheduling the next season of Christian education to start on Sept 13.


    Other business

     

           Cliff & Sean to move forward with engineering a PCCC kids’ day at Idrahaje this summer

           Next meeting July 21st.

     

    Closing Prayer


  • elder meeting minutes - may 25, 2020


    Start: 7:00 pm

    Conclusion: 8:20 pm

    Present: Pastor Larry, Andy, Cliff, Gray, Steve, Sean

     

    Prayer & Prayer Requests


    Approval of minutes from 4/5/2020 meeting

     

    Worship Services

    Motion approved to begin holding services of 50 people, commensurate with social distancing guidelines, beginning June 7 and pending feedback from Steve Christie's discussions with county authorities.

     

    Other business

    The Missions Committee is in the process of responding to the Elders' recommendations regarding the requirements governing committee members' ability to vote on financial decisions. Next meeting Monday, June 1


    Closing prayer


  • elder meeting minutes - April 5, 2020

    Start Time: 8:30 a.m.

    Conclusion: 2:20 p.m.

    Present: Pastor Larry, Andy, Cliff, Gray, Steve, Sean, Brian


    Prayer & prayer requests

     

    Approval of minutes of 3/15/2020 meeting

     

    Business updates

     

    Gray

     

           Exploring a Zoom or similar web cast for children’s ministry during the time corona restrictions are in place.

     

    Brian – Deacon’s report

     

           New church-wide internet system: we’ve located and are moving ahead with installing found a new cloud-based system for about $1,000. Kurt Bohne is the tech lead and install tech.

           Giving – our giving is still holding steady even in light of the circumstances.

     

           Elevator project – postponed.

     

    Cliff

     

           Small group Bible Study – Cliff, Dillon (Cliff will work to include Dillon at the next applicable meeting)

           Cliff taking the lead in planning a possible April 26 church event.

     

     

     

    Pastor Larry

     

           Communion administration during Larry’s absence – Pastor Larry gave guidelines as to the protocol informing the distribution of communion.

     

     

    Pending business

     

           Reidentification and evaluation of PCCC ministries

           Elder led Community focus on Prayer – Andy

     

     

    Other business – next meeting TBD; Elders’ meeting 4/12 8:30 a.m. for prayer via Skype.

     

    Closing Prayer


  • elder meeting minutes - march 15, 2020

    In attendance: Brian, Steve, Lyn, Larry, Andy, Cliff, Sean

     

    Prayer

     

    Meeting minutes approved

     

    REPORTS:

    Security (Brian, Cliff)
    • Motion made and approved that security team members be can be armed if desire, but if armed, that they would undergo training and provide certification of that training, and logged hours, via Sheriff McGraw’s training course (or other qualified instructor.)
    • Motion made and approved to explore establishing disabled parking outside the three rear doors.
    • Motion made for the diaconate to suspend the pursuit of the elevator project and pursue ADA compliance for our bathrooms church wide.
    Offering Counting (Lyn)
    • Motion made and accepted to adopt Lyn’s edited money-counting revised procedures.
    Retreat
    • In light of Corona concerns, elders prayer retreat has been rescheduled to April 4.
    Small Group Bible Study
    • Cliff and the elders will be meeting with an interested small group bible study teacher (one of our church members) at the next available opportunity.
    Elders and communion
    • Next meeting Larry will do a teaching for the elders on communion.
    Elder-led community focus on prayer
    • Cliff’s first prayer seminar was encouraging and well-attended.
    • Elders will publish a prayer need in the bulletin on select Sundays and lead a prayer accordingly during the service.
    Missions Committee
    • Motion made that the missions committee develop a criterion for evaluating ministries and that the composition of the group be limited to members of the church.
    Church use request
    • Motion approved to allow the Senior Citizen’s Group of Park County to use the church facilities as long as they be done by 1 p.m.
    • Motion approved to allow the firehouse Bible study to be held at PCCC.
    Elder Led Bible Study
    • Plan is to begin advertising March 29 Celebration of Discipline to the church body
    • Steve will lead us off and then through the 5th then Cliff, Andy, Sean will take it from there.
    • Sean to get text to Annette to begin advertising to the church.

     

    Tabled until next meeting:

    • Evaluation of PCCC ministries.

     

    Next meeting is April 5

  • elder meeting minutes - February 16, 2020


    Present: Pastor Larry, Sean, Andy, Cliff, Gray, Steve

     

    Update on Member Needs

     

    Prayer

     

    Approval of Previous Meeting Minutes

    • 2.2.20  meeting minutes approved

    REPORTS

    Deacons – Security – Brian, Cliff

    • Cliff submitted a brief position statement discussing some of the biblical principles informing armed security.
    • Elders commit to continuing to consider armed security.

    • Brian not in attendance.

    Retreat - Steve, Andy

    • Motion approved for an elders’ retreat on March 21st 8 a.m. to 1 p.m.

    Policies and Procedures manual – Steve

    • Annette to make a file folder to house the approved funeral and wedding procedures.

    • Emily still working on job descriptions.

     

    Elementary Christian Ed – Gray, Andy

    • Gray and Andy are still formulating the elementary Christian education piece

    • Gray is (1) in the process of scheduling an informational meeting for people that want to work in children’s meeting with (2) an aspect of that meeting being the training of volunteer. Gray is in the process of scheduling a catechism class.

    • Andy is developing and scheduling a four-week elementary Christian education class for both parents/children built upon Bev Ahl’s foundational four Bible verses for 2020-2021

     

    Elder Led Community Focus on Prayer – Andy

    • Tabled until after Cliff’s community focus on prayer event on 2/23

     

    Pending Business

    • Reidentification and evaluation of PCCC ministries – this will be put on the meeting agenda for the next meeting. Sean to re-circulate the ministry name spreadsheet this week.

    • Christian education – Steve/Sean/Cliff have proposed a possible next study series for consideration.

    • Steve submitted a vision casting document for the elders to consider and discuss before finalizing any adult Christian education next steps.

     

    Other Business

    • Next meeting is March 15 @ 11:30 a.m.

     

    Closing Prayer



  • elder meeting minutes - february 2, 2020

    Present: Pastor Larry, Gray, Cliff, Steve, Andy presided

     

    Update of Member needs

     

    Prayer

    • 1/19/2020 meeting minutes approved

    Reports

    • Deacons – waiting on elder board direction regarding the arming of security team members. Cliff will make recommendations and lead discussion at the next meeting.
    • Christian Ed. – Deacons will be asked to coordinate background checks for leaders and teachers for child care.
    • Dr. Wise’ offer to teach the elders class for 6 weeks beginning June 6 on the Jewishness of Jesus was accepted and approved.

    Retreat  Andy and Steve will discuss the format and logistics of a possible retreat for the elders and be prepared to discuss options at the next meeting.

     

    Fellowship Opportunities There seems to be a need for organizing fellowship opportunities. Cliff will explore starting a new compass group.

     

    Position papers were approved on

    • Handling and deposit of collections
    • Conduct of funeral services
    • Conduct of weddings

    Bibles  A motion was passed to authorize the purchase of 25 to 50 NASV Bibles to be distributed as appropriate within ministries of PCCC.

     

    Elders Class Possible options of material to teach upon the conclusion of the study of Knowing God was discussed. No decisions were made.

     

    Closing prayer


  • elder meeting minutes - January 5, 2020

    Present: Pastor Larry, Emily, Andrea & Katie, Steve, Sean, Andy


    Update on Member Needs


    Prayer


    Approval of Previous Meeting Minutes

    • 12.15.19 meeting minutes approved

     

    Reports

     

    Grief Share – Katie Davis

    • The ministry is going well with 10 members who are unusually open and forthcoming with sharing their experiences. Members are experiencing healing and closure.
    • None of the attendees are members of PCCC, and some come from as far away as Evergreen. This is a good ministry outreach to the local community.
    • This session began on Dec 6 and will conclude mid-March 2020.
    Policies and Procedures Manual – Steve, Emily
    • Emily presented the first principles of a policy to govern the counting of weekly church offerings to better align PCCC with best practices.

    • Based upon feedback at this meeting, Emily will now draft those principles and present them to the elder board for review at the next earliest opportunity.

     

    Elder Leadership

    • Nomination made and approved for Steve to continue as elder chair
    • Nomination made and approved for Andy to serve as elder vice-chair
    • Nomination made and approved for Sean to serve as elder secretary. 

    Elementary Christian Ed. – tabled until the next meeting.


    Elder Led Community Focus on Prayer

    • Andy is close to finishing a statement guiding how the elders will solicit and publish requests for prayer with a focus on the life of the church as a whole.

    Shepherding Ministry – Steve, Larry

    • Elders discussed what the shepherding component of elders’ ministry in 2020 would look like to include Steve’s proposal regarding a shepherding ministry coordinator/elder for pastoral care.

    • Elders present agreed to pray on the nature of what shepherding looks like in 2020.

     

    Pending Business

              Reidentification and evaluation of PCCC ministries

              Position papers

                       Church usage statement – Steve to check on Peter’s progress

                       Counting money – (covered under the Emily’s report above)

                       Funerals and weddings – Larry to distribute existent materials on these                                topics for review.

                      

    Other Business

    • Next meetings are January 19 and Feb 2 @ 11:30 a.m.

     

    Closing Prayer